Context Theory Get your growth audit

Answer

How do you break a large task into agent-sized tasks?

Cut where one piece ends in something you could inspect and hand over. Cut by dependency, never by size.

Cut wherever a piece ends with something you could inspect and hand to someone else. The unit is a deliverable with a checkable boundary, not an equal share of the work.

The instinct is to divide by size, which produces pieces that are convenient to run and useless to check, because a portion halfway through a process has no state anyone can evaluate. The productive criterion is the handover test: at the end of this piece, is there an artefact a different person could receive, inspect and continue from? Where the answer is yes, the seam is real. Where it is no, the division exists only in the plan and the work will have to be carried across it anyway.

In practice the good seams are usually the same ones a human process would have. Gathering is separable from deciding. Analysis is separable from writing. A migration separates at the point where the transformed data exists but has not been loaded. A code change separates where the interface is agreed but not implemented. Each of these ends in something inspectable, which means it also ends in something an agent can be judged against before more work is built on top of it.

The second criterion is dependency rather than sequence. Two pieces that could be done in either order are genuinely separate; two that must be done in a fixed order because the second consumes the first are one piece with a checkpoint in the middle, and calling them separate tasks does not make the second one runnable in isolation. This matters because it determines whether pieces can be given to different runs at all, and mistaking a checkpoint for a boundary is the usual reason parallel attempts produce conflicting work.

The third is that each piece needs its own completion condition, and the ability to write one is a good test of whether the division was sound. If a piece's finished state can only be described as having made progress, it is not a piece. This is the most useful practical filter available, because it is quick and it catches divisions that were made for convenience.

There is a cost to dividing, and it should be counted rather than assumed away. Every boundary is a place where context must be re-established, where something known in the first piece is unavailable in the second, and where a handover document has to be written and read. Over-division produces a run that spends most of its effort on orientation. The right number of pieces is the smallest number that keeps each one inspectable, not the largest number the work can be cut into.

The output of the division is worth keeping as an artefact in its own right. A written plan naming each piece, its input, its finished condition and its dependencies is what allows work to resume after an interruption, be split across sessions, or be picked up by a different run. Without it, the division exists only in the context of the session that made it, which is the same as not existing.

The right seam in a large job is wherever a stranger could pick the work up, which is also where an agent can put it down.

Siddharth Sharma, Context Theory

Related questions

Should the agent do the division itself?

It can propose one and the proposal is worth reading rather than accepting, because divisions produced without the tacit knowledge of the business tend to cut on surface structure rather than on dependency. The productive pattern is to ask for a plan, correct the two or three seams that are wrong, and then run against the corrected plan.

How small is too small?

When the handover cost exceeds the work. A piece whose brief takes longer to write than the task takes to perform is a piece that should be merged with its neighbour, and this is common in over-planned work. The signal is a plan where each item is a single action, which is a checklist rather than a division.

METHOD

Every figure below carries its source and the date it was verified. Nothing on this page is asserted.

The numbers on this page.

Datapoints
What Value Specific to
Sub-15-minute compliance — automated routing vs manual only62.5% vs 39.1%Category-wide
Odds of qualifying a lead — replying within the first hour vs after itCategory-wide

2026 speed-to-lead benchmark · verified

Oldroyd, McElheran & Elkington, "The Short Life of Online Sales Leads", Harvard Business Review (March 2011) · 1.25M inbound leads across 2,241 US firms · verified

What is specific to this page.

Evidence
Kind Claim Check it against
WorkflowThe valid seam in a divided task is where an inspectable artefact exists that a different party could receive and continue from, which is why dividing by portion size produces pieces that run conveniently and cannot be evaluated.Asking, for each proposed boundary, what artefact exists at that point and whether someone else could continue from it.
SoftwareA boundary and a checkpoint differ by dependency: two pieces doable in either order are separable, while a pair where the second consumes the first is one piece with an internal checkpoint, and mistaking the second for the first is the usual cause of conflicting parallel work.Testing whether each proposed piece can be started without the output of another.
ResponseThe ability to write a completion condition for a piece is a fast test of whether the division was sound, because a piece whose finished state can only be described as progress is not a unit of work.Attempting to state an observable finished condition for each item in a proposed division.
Buying behaviourEach boundary imposes a re-establishment cost in context, handover writing and lost intermediate knowledge, so the correct division is the smallest number of pieces that keeps each inspectable rather than the largest number available.Comparing total effort across a two-piece and a six-piece division of the same body of work.

Each row would be wrong on another industry's page. Where a sourced figure exists it is in the table above instead; these are the constraints that shape the work and do not happen to be numbers.

Start with the measurement.

Reading about a benchmark is not the same as knowing your own number. The audit produces yours, measured rather than estimated.

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